Saturday, 23 September 2017

FUSION HCM : WORK FORCE LIFE CYCLE

          WORK FORCE LIFE CYCLE

The Manage Workforce Lifecycle business process covers all stages of a worker's association with the enterprise, from creation of the person record through termination of work relationships.The following business activities are performed by Human Resource (HR) Specialists and Line Managers
Add Person
Manage Employment Information
Change Employment
Promote Worker
Transfer Worker
Terminate Worker
Manage Personal Information
HR specialists access Add Person tasks from the New Person work area. They access all other Manage Workforce Lifecycle tasks from the Person Management work area. Line manager tasks are accessible from gallery search results, worker portraits, and the Manager Resources Dashboard..
Add Person
Creating Person Records
You create a person record when
Hiring an employee
Adding a contingent worker
Adding a nonworker
Adding a pending worker
Adding a contact to the record of another person.
Person records are global in oracle fusion, independent of legal employers, and created once only for any person. If the person leaves the enterprise, you terminate the person's work relationships. If the person later rejoins the enterprise, you create a new work relationship. The person record continues to exist, even when the person has no current work relationships in the enterprise and no current contact relationships with other workers.
Now the following scenarios illustrate when you will create a person record and when you create a work relationship. In all the cases, if you try to create a person record when one already exists, and the application finds the existing record, you continue by creating a work relationship for the existing person. 

Adding a Person

Lets take a scenarior if JOHN is starting a 'Contingent Worker' placement with a legal employer in the enterprise. JOHN has never been an employee, contingent worker, or nonworker in any legal employer in the enterprise. He has never been an emergency contact, dependent, or beneficiary of another employee, contingent worker, or non worker anywhere in the enterprise.Therefore, She does not have a person record. To create both his person record and his first work relationship, you add her as a contingent worker.

Rehiring an Employee

Peter starts his employment with the enterprise in France next month. Peter was employed by the enterprise in the United States for several years, but resigned 3 years ago. Because Peter was employed by the enterprise before, he already has a person record. When you attempt to hire Peter the application finds his existing person record. When you confirm that the existing person record is Mary's, you continue the rehire process by creating an employee work relationship with Peter's new legal employer in France.


Hiring a Nonworker

Linda has a nonworker work relationship with a legal employer, she has been a volunteer mentor for young workers for several months. Linda recently applied for employment with the same legal employer and was successful. Linda will continue as a volunteer for this legal employer even after he has been hired.
When you attempt to hire Linda, the application finds his person record. When you confirm that the person record is Linda's, you continue the hiring process by creating an employee work relationship with the legal employer. Linda will then have both nonworker and employee work relationships with the same legal employer.

Hiring a Contact

Reena Wood starts her employment with the enterprise tomorrow. Reena has never been an employee, contingent worker, or nonworker in any legal employer in the enterprise. Reena is married to John, who is a contingent worker elsewhere in the enterprise. John has identified Reena as an emergency contact; therefore, Reena already has a person record. When you attempt to hire Reena, if there is enough information in her contact record to identify her, the application finds her existing person record. In this case, you continue the hiring process by creating an employee work relationship with her new legal employer. Otherwise, the hiring process creates both a person record and a work relationship for Reena.

Work Relationships

A work relationship is a relationship between a person and a legal employer. It provides the context in which a person's assignments exist and enterprise and legal employer service is calculated. All work relationships must contain at least one assignment.

Work Relationship Types

Work relationships are of three types: Employee, Contingent Worker, and Nonworker. The worker type that you select when creating the work relationship determines the relationship type.

Work Relationships for Nonworkers

To be classified as a nonworker, a person must have a nonworker work relationship with a legal employer. Having a work relationship does not mean that a person is working for a legal employer; it means only that there is an association between the person and the legal employer that is defined by the work relationship and assignment.

Primary and Nonprimary Work Relationships

A worker or nonworker must have one, and only one, primary work relationship. All other work relationships are nonprimary. A person's first work relationship is the primary relationship, by default.
A person's overall primary assignment belongs to the person's primary work relationship. Regardless of how many work relationships and assignments a person has, you may need information about a person from a single assignment. For example, some government reports are based on one assignment only. In these cases, the person's primary assignment is used. In general, a person's primary work relationship and assignment are those that are of most significance, in terms of status, pay, benefits, and working hours, to the person.

Terminating the Primary Work Relationship

You terminate work relationships, not workers or nonworkers. When a person has multiple current work relationships, you cannot terminate the primary work relationship without first selecting a different primary relationship. This restriction exists because a current worker or nonworker cannot be without a primary work relationship for any period of time.
How Matching Records Are Identified in Oracle Fusion HCM
If you are an HR specialist, the application identifies an existing person record as a match for a new person record when at least one national ID value is the same in both records.
Person records in which the national IDs do not match may still appear as matching records if they satisfy either one of these sets of criteria:

The first name, the first character of the last name, and the date of birth are the same.
The last name, the first character of the first name, and the date of birth are the same.
If one of the criteria is missing when the other two criteria produce a match, the application identifies the record as a matching record.


Transfer

A transfer in an organization is the movement of a person within the same legal employer (for example - a change of location from Edmonton to Calgary in Canada). As a line manager, you can initiate the transfer of people who report to you, using the simple transfer process. When you transfer a person, the work relationship remains unchanged. You make any necessary changes in the current assignment. You can use the following predefined actions to process transfers and temporary assignments:
Transfer
Global Transfer
Temporary Assignment
End Temporary Assignment
Global Temporary Assignment
End Global Temporary Assignment
Transfer - It the movement of a person with the same legal employer.
Temporary Assignment - It is a transfer for a limited term (for example temporary secondment to another department in the absence of a department head). You end a temporary assignment by initiating the End Temporary Assignment action and specifying a return date. The temporary assignment is terminated and the original assignments are reinstated automatically on the return date.
Global Transfer and Global Temporary Assignment - Use the Global Transfer or the Global Temporary Assignment action to initiate a transfer or create a temporary assignment in another legal employer, respectively. Use the End Global Temporary Assignment action to terminate a temporary assignment in another legal employer and reinstate the original assignments in the source legal employer automatically on a date that you specify.



How transfers are processed

When you transfer a person within the same legal employer the work relationship remains unchanged. You make any necessary changes in the current assignment. If the worker being transferred has other active assignments in the current work relationship, they are terminated and their status is changed to Inactive- Payroll Eligible by default. If you use employment terms, you can either transfer within the same employment terms or create new employment terms. The existing set of employment terms and assignments in the current work relationship are terminated if you create new ones, and their status is set to Inactive- Payroll Eligible by default. You can override the default by deselecting the assignments that you do not want to terminate; these assignments retain their original statuses. You can deselect all assignments except the primary assignment and the current assignment.

How Temporary Assignments are Processed

When you create a temporary assignment for a person in the same legal employer the work relationship remains unchanged. If you use employment terms, you can either create a temporary assignment with the same employment terms or create new employment terms. The existing set of employment terms are suspended if you create new ones. The existing assignments in the current work relationship are suspended and their status is changed to Suspended- Payroll Eligible by default. You can override the default by deselecting the assignments that you do not want to suspend; these assignments retain their original statuses. The suspended objects become active again when you end the temporary assignment.

How Global Transfers and Temporary Assignments are Processed

A global transfer is the transfer of a person to another legal employer (transfer of an employee from a UK subsidiary to a US subsidiary, for example). A global temporary assignment is the temporary transfer of a person to another legal employer (US employee sent on a temporary secondment to the UK, for example). You end a global temporary assignment by initiating the End Global Temporary Assignment action and specifying a return date. The global temporary assignment is terminated and the assignments in the source legal employer are reinstated automatically on the return date.
Terminate a Worker
When workers or nonworkers leave the enterprise, you terminate their work relationships. Terminate a work relationship, either worker or nonworker, if you want to end all the assignments in the work relationship. Use the Manage Employment page to end an individual assignment within the work relationship. If the person has a single assignment, however, the only way to end the assignment is to terminate the entire work relationship. If a person has multiple work relationships and you want to terminate all of them, you must terminate one work relationship at a time, leaving the primary relationship until last.
When you terminate a work relationship, any employment terms and assignments associated with the work relationship are ended automatically. The status of the work relationship and the associated employment terms and assignments are changed to inactive on the day following the termination date. The period of service, both legal employer and enterprise, ends on the termination date. The person becomes an ex-employee or ex-contingent worker for that legal employer. Rehire the employee or renew the contingent worker placement to create a new period of service. The person's user access and roles are revoked by default after the termination date. You can choose to revoke user access earlier, as soon as the termination is approved. 

Payroll Termination

If you are using Oracle Payroll, a notification is sent to the payroll administrator informing the administrator of the termination. The payroll administrator then completes the relevant tasks required to complete the payroll termination.

0 comments:

Post a Comment